Information about your personal data

This document is designed to help you understand how we collect and use your personal data and provide details of others with whom your information may be shared.

Why do we collect your information?

We collect your personal information to allow us to act on your behalf in relation to your present instructions, any future instructions and in order to comply with regulatory and legal obligations.

Where do we get your personal information from?

The amount of and type of information that we collect from you will vary depending on the nature of the instructions you have provided to us. Generally, we collect information directly from you or from sources already within the public domain.

How will we use the information about you?

The information that we obtain is used to verify your identity, to provide you with our services, advise you appropriately, to comply with our professional and compliance obligations and assist in the prevention of fraud, financial and property crime.

Who might we share your information with?

There are occasions when we will be required to share your information with other organisations. A list of some of these are detailed below

  • Regulatory and government bodies;
  • Auditors;
  • Any individual organisation that provides services to us;
  • Bankruptcy search provider;
  • Any organisation if the law or a legitimate interest requires us to do so;
  • Counsel / barristers chambers;
  • Estate agents;
  • Other solicitors;
  • Financial institutions.

Where we use other organisations to provide services and this requires them to have access to our data, we ensure that appropriate contractual terms are in place.

How we retain your data?

We will usually retain your personal information for a minimum of 6 years after the archiving of your matter. In addition, we may retain your personal information for longer in accordance with legal and regulatory requirements.

Accessing and correcting information held about you?

You have a right to access personal information held about you under the Data Protection laws. Any request must be in writing to the Practice’s senior partner. We want to ensure that your personal information is accurate and up to date. If you think any information that we hold about you is inaccurate or incorrect you may ask us to amend it. You have the right to be forgotten and for your personal data to be deleted. However, we may not always be able to comply with your request for legal, regulatory or compliance reasons.